For any course that will be offered by any institution (this is on a “by campus” basis and not across campus systems), the CIP code for the course must be approved by NMHED: Planning and Research Office (P&R). To request a new CIP code the following steps are necessary:
I. Check to see if the desired CIP code is already approved for the campus by reviewing eDEAR at https://nmhedss2.state.nm.us/edear/frmedearmain.aspx .
If the CIP code is approved no action is required on behalf of the institution.
If the CIP code is not approved for the campus follow steps A-D to request a new CIP code.
A. Complete and file a course CIP code Request Form. CIP code Request Forms may have more than one course documented on them at the time of filing. After the CIP code is approved other courses that fit within that CIP code may be added without notifying P&R.
B. In addition to this form (which must be signed by the appropriate administrators), the following documentation must be attached:
• Course prefix
• Course number
• Course suffix
• Course description as shown in the course catalog
• Final approval for the course (i.e. curriculum committee, signed minutes will do)
C. Create one PDF packet per CIP code Request Form including documentation for each course entered on the CIP code Request Form.
D. If submitting multiple CIP code Request packets (more than 10) at one time, list all requested CIP codes with CIP title in an Excel file to submit with the CIP code Request Forms.
II. All completed CIP code Request Form packets (form and documentation) must be sent to firstname.lastname@example.org .
III. Once the CIP code is approved, P&R staff will add the new CIP code to the eDEAR system for that campus, and will send a confirmation email back to the requesting institution. The email will contain an official letter from NMHED signed by the Director of P&R. There will be no other official communication from NMHED (i.e. no letter from the Secretary, etc.).
Institutions should monitor their CIP codes in the eDear system (https://nmhedss2.state.nm.us/edear/frmedearmain.aspx) to assure accuracy, and are encouraged to contact the P&R office should any discrepancies be noted.
IV. Any future changes to courses that do not affect their CIP code assignment or the current tier placement (such as credits, course prefix, etc.) do not require notification to the P&R office. However, if the structure or content of the course(s) changes and a new CIP code is needed, especially one that affects the tier placement, a CIP code Request Form must be re-filed (see Section I and II above).