Prior to offering undergraduate and graduate programs (certificate and degrees) (this is on a ”by campus” basis and not across campus systems), the CIP code for the program must be approved by NMHED: Planning and Research Office (P&R). P&R office does NOT approve programs. To request a new CIP code the following steps are necessary:
I. Complete and file a program CIP code Request Form. More than one program level per CIP code Request Form is allowed.
A. In addition to this form (which must be signed by the appropriate administrators), the following documentation must be attached:
• Description of the program as seen in the catalog
• Course list for the program as seen in the catalog
• Final approval for the program (i.e. curriculum committee, signed minutes will do)
Note: Even if the CIP code is already approved for the campus, documentation must be submitted for new program(s) or program level(s) for the campus to ensure the CIP code selected is accurate, and the program(s) or program level(s) are correctly noted in DEAR.
B. Create one PDF packet per CIP code Request Form including documentation for the program entered on the CIP code Request Form.
C. If submitting multiple CIP code Request packets (more than 10) at one time, list all requested CIP codes with CIP title in an Excel file to submit with the CIP code Request Forms.
II. All completed CIP code Request Form packets (form and documentation) must be sent to firstname.lastname@example.org .
III. Once the CIP code is approved, P&R staff will add the new CIP code to the eDEAR system for that campus, and a confirmation email will be returned to the requesting institution. The email will contain an official letter from NMHED signed by the Director of P&R. There will be no other official communication from NMHED (i.e. no letter from the Secretary, etc.).
Institutions should monitor their CIP codes in the eDear system (https://apps.hed.state.nm.us/edear/Login.aspx) to assure accuracy, and are encouraged to contact the P&R office should any discrepancies be noted.
IV. Any future changes to the program that do not affect the program level, CIP code or the tier (such as changing required credits within the program level, or changes to required courses) do not require notification to the P&R office. However, if the structure and content of an approved program changes significantly (especially one that affects the tier placement) or a new level is added (ie. Bachelors), a program CIP code Request form must be re-filed (see Sections I and II above).